Who paid for what?
A transfer arrives with a half-written reference, and someone has to work out which invoice it belongs to.
Online Payments Setup
Online payment integration that gets you paid on time, without the paperwork.
Cards, subscriptions and payment links, paid straight into your account and matched to your invoices.
- The account is yours, the money goes straight to you
- Card details never touch your systems
- Payments matched to invoices automatically
How it is priced A written offer
Where the money goes Straight to your account
Who owns the account You do
Building software since 2014
Getting paid online, in plain words.
Your customer pays in a few clicks. You get the money. The paperwork does itself.
Your customer clicks pay
On your website, from a link in an email, or on their phone.
The money goes to your bank
Straight into your own account. It never passes through us.
The paperwork does itself
Receipt sent, invoice marked paid, payment in your books.
One payment, start to finish.
What happens once online payments are set up properly. Nobody reads a bank statement, and nobody types an amount.
The customer pays online
By card, phone or payment link, on your website, in your app or from an email.
The money reaches your account
Straight from the provider to your bank. We never hold it.
It is matched to the invoice
The invoice is marked paid, or created from the paid order if there was none.
The receipt goes out
The customer gets a receipt and your accounts are already up to date.
Want to be paid this way? Tell us how your customers pay today.
Still matching bank transfers by hand?
Getting paid should be the easy part. For many businesses it is a weekly chore of reading bank statements, chasing late payers and typing amounts into the accounts.
Invoices paid late
Paying by bank transfer is slow and easy to forget, so money arrives weeks after the work.
Reminders written by hand
Every late payer gets a personal email, written by someone who should be doing something else.
The same bill every month
Regular customers are invoiced and chased by hand, month after month.
Tell us how your customers pay you today.
And how you would like them to pay instead. We suggest a payment provider and send you a written offer.
Which online payment methods can you accept?
Pick the ways your customers already like to pay. We set up each one.
Card on your website
Visa, Mastercard and the rest, at checkout.
We set it upApple Pay and Google Pay
One tap on a phone, no card to type.
We set it upPayment link
Sent by email or text, paid in seconds.
We set it upPay the invoice online
A pay button on every invoice you send.
We set it upMonthly payments
Subscriptions and memberships, charged on their own.
We set it upDeposits for bookings
Fewer no-shows: a deposit when they book.
We set it upIn person
A card reader at the counter, in the same books.
We set it upPay later
Instalments for customers who prefer them.
We set it up
Where does the money go when a customer pays?
Four stops, and none of them is us. Card details never touch your systems.
Your customer pays
On your website, by link or in person.
The payment provider checks it
A licensed provider handles the card and keeps it safe.
Your bank account
The money lands in your own account, in your name.
Your books
The payment is recorded and the invoice marked paid.
Your account, your money. We only set up the road it travels on.
Why businesses choose Gradax.
Building software since 2014
A European company with a decade of building and running software for businesses. How we work.
One team for everything
The software, the cloud it runs on and its security, from the same people. Nothing falls between two suppliers.
Engineers, not salespeople
The person on your first call is the person who does the work. No account managers, no handoffs.
Built and run in Europe
Your data stays on European infrastructure we operate ourselves.
What is online payment integration?
A payment provider, sometimes called a payment processor or payment gateway, is the company that takes a customer's card payment and sends the money to your bank. Online payment integration means we open an account with the right provider in your name and connect it to your website, your app or the software you run.
The money goes straight from your customer to you. We never hold it, never pass it through our accounts, and you can remove our access to your provider account at any time.
The part most setups leave out is what happens after the payment. We connect it to your invoices and your accounting program, so a payment is matched to its invoice without anyone checking a bank statement.
For example: Alex runs a dental clinic
After each visit, the patient gets a payment link by email. They pay by card or phone in seconds, the money lands in the clinic's own account, and the invoice in the accounts is marked paid without anyone touching it.
Tired of chasing unpaid invoices?
Automatic reminders that stop the moment the customer pays. Nobody has to pick up the phone.
Want payments in your accounting automatically?
We connect your payment provider to your books, shop and customer list, so nothing is typed twice.
Do you need online payments set up?
It pays for itself fastest when getting paid takes real time every week.
A good fit
It is right for you when
- Customers pay by bank transfer and you match it by hand
- You bill the same customers every month
- Invoices are sent and chased manually
- Your website or app should take a card payment
- You sell for other sellers and pay them their share
It is not, and we will say so, when
- You need a payment licence: we connect providers, we are not one
- You want to add a surcharge to consumer card payments: the EU does not allow it
- Payments are rare and one-off
Chasing payments every week? That is the time this gives back.
What does chasing payments cost you?
Put in your own numbers. It takes ten seconds.
Time spent on chasing and recording payments
Move the sliders to your own figures. Nothing is sent anywhere.
Every year, that is
520 hours
about 65 full working days
costing you€15,600a year
How much of that could a computer do? Tell us, and we answer in writing.
Bank transfer or online payments: what changes?
The same customers, the same invoices. The difference is how the money arrives and who matches it.
- How the customer pays
- Online paymentsCard, phone or link, in seconds
- Bank transferTypes your bank details into their bank
- When the money arrives
- Online paymentsWhen the customer pays, at the provider's payout schedule
- Bank transferWhenever the customer remembers
- Matching to the invoice
- Online paymentsAutomatic
- Bank transferBy hand, from the bank statement
- Late payers
- Online paymentsReminders with a payment link go out on their own
- Bank transferChased by email or phone
- Regular customers
- Online paymentsCharged automatically each period
- Bank transferInvoiced and chased each time
| Getting paid | Online payments | Bank transfer |
|---|---|---|
| How the customer pays | Card, phone or link, in seconds | Types your bank details into their bank |
| When the money arrives | When the customer pays, at the provider's payout schedule | Whenever the customer remembers |
| Matching to the invoice | Automatic | By hand, from the bank statement |
| Late payers | Reminders with a payment link go out on their own | Chased by email or phone |
| Regular customers | Charged automatically each period | Invoiced and chased each time |
Move your customers from bank transfer to online payments.
Are online payments secure?
With us, yes. Work with us and we take care of everything, including payment security and the infrastructure underneath. When money is involved, security is the job, not an extra.
Security
Card details never touch your systems
Customers type their card into the provider's own secure form. Your website and servers never see the card number.
The bank confirms the buyer
Where the law asks for it, the customer confirms the payment in their banking app, which keeps stolen cards out.
Every payment message checked
When the provider tells your system a payment went through, we check the message really came from the provider.
Fraud checks switched on
The provider's fraud protection is turned on and set for your business, not left on its defaults.
Infrastructure and cloud
Hosted on our European servers
The part of your system that handles payments runs on infrastructure we operate and secure.
Failed payments raise an alert
If payments stop going through, we hear about it straight away, not at the end of the month.
Payment records backed up
Every payment, refund and reference is backed up, so your records are never lost.
Access only for who needs it
Your team gets the rights it needs, such as issuing refunds, and nothing more.
Can payments go straight into your accounting?
Yes, and it is the part that saves the most admin. Payments, invoices and your accounting program are linked automatically.
Invoices created from paid orders
When a customer pays, the invoice is made on its own, with the right details.
Payments marked against invoices
Every payment is matched to the invoice it belongs to. No more reading bank statements.
Reminders that send themselves
Unpaid invoices get a polite reminder with a payment link, on the schedule you choose.
Clean records for your accountant
Payments, fees and refunds land in your accounting program, ready for month end.
Want payments and accounting linked? It is part of the same setup.
Free Automation Audit
Not sure where to start? Start free.
Half a day online with your team, then a written list of what is worth automating, what each fix saves and what it costs.
- Free, with no obligation
- A written document you keep either way
- Run by an engineer, not a salesperson
How is online payment integration set up?
The provider has to approve your account, so we start that on the first day and it never holds up the rest.
Choose the provider
The provider and payment methods your customers expect, chosen with you.
You receive: A provider and a written offer
Connect in test mode
Your account connected to your site, app or software, with pretend money first.
You receive: Test payments you can try yourself
Link the accounts
Payments tied to orders, invoices and your accounting program.
You receive: A test month that balances itself
Go live
Switched to real payments, monitored by us, with a short guide for your team.
You receive: Paid online, on time
No online shop yet?
We build online stores with payments, stock and invoices working from day one.
Not sure where to start?
The free Automation Audit looks at how you get paid today and what to fix first.
Read before you decide.
Plain-language guides from our blog, for when you want to read before you talk to anyone.
The words on this page, explained.
Every technical word on this page, explained in plain language in our glossary.
Technologies and platforms we work with
Payment providers and payment methods we set up, and the accounting and shop programs we connect them to.
Brand names and logos belong to their owners. Showing one means we build with it, not that the brand endorses us.
Online payments in your industry.
How businesses like yours get paid once it is set up.
- Construction & TradesDeposits taken online when a quote is accepted, and stage payments by link.
- Professional ServicesMonthly retainers charged automatically, invoices marked paid on their own.
- Healthcare & ClinicsPayment links after each visit, and deposits taken when a booking is made.
- Retail & E-CommerceCard and phone payments in the online shop, with refunds your team can issue.
- HospitalityDeposits on bookings, and payment links for groups and events.
- Real EstateReservation fees and rent collected online and matched to each property.
- Education & TrainingCourse fees in instalments, charged automatically each month.
- PlumbingA plumber who leaves without payment after an emergency call often chases that invoice for weeks.
- Heating & Air ConditioningService plans live or die on recurring payment, and a plan paid by invoice each year is a plan that lapses.
- RoofingA deposit taken on the quote commits the customer before scaffolding and materials are ordered.
- Landscaping & GroundsMaintenance rounds paid by monthly direct debit stop the month-end chase for small invoices.
- Cleaning ServicesEnd-of-tenancy bookings with a card taken upfront stop the last-minute cancellations that leave a cleaner idle.
- Dental ClinicsImplant and aligner plans are large sums, and a deposit or instalment taken online is what turns a consultation into a start date.
- Physiotherapy & RehabA block of six sessions paid at booking is a block of six sessions attended.
- Gyms & Fitness StudiosRecurring payments fail on expired cards every month, and recovering them quietly is revenue that otherwise walks out.
- Law FirmsFixed fees and money on account paid by card link, so a new matter does not wait for a bank transfer.
Your industry is not here? Tell us how you get paid today.
Paid on time, without the paperwork.
Your customers pay the way they already pay everywhere else. You stop chasing, matching and retyping.
What happens after you contact us?
Contacting us commits you to nothing. This is exactly what happens next.
You send a short message
Or book a call. A few lines about the job that takes too long is enough.
An engineer replies
Not a salesperson, and not an automatic email: the person who would do the work.
A short call
About how the work runs today and what you want to change. No preparation needed.
A written offer
What we would build and what it costs, in writing. You decide, with no obligation.
Services that go with online payments.
Questions about online payments.
If yours is not here, ask us directly: an engineer answers, not a salesperson.
What does online payment integration include?
We open a payment provider account in your name, connect it to your website, app or software, and link every payment to your invoices and accounting. Card payments, subscriptions, payment links and marketplace payouts are all possible.
What is a payment processor or payment gateway?
The company that takes your customer's card payment and sends the money to your bank, such as Stripe, PayPal or Adyen. We choose the right one with you and connect it.
How much does it cost?
It depends on where you take payments and what they need to connect to, so we do not print a price. Tell us how you are paid today and we send a written offer.
Who owns the payment account?
You do. It is opened in your name, the money goes straight to your bank, and you can remove our access at any time.
Which payment providers do you work with?
The ones your customers and your country expect, such as Stripe, PayPal, Adyen and others. We choose with you before any work starts.
Do you store our customers' card details?
No. Card details are typed into the provider's secure form and never reach your systems or ours. Your system keeps only the payment status and a reference.
Are the provider's fees included?
No. The provider charges its own fees directly to your account, at the rate in your contract with them. We take no share of your sales.
Can payments go straight into our accounting program?
Yes, and we recommend it. Paid orders become invoices, and payments are matched to them automatically.
Can we charge customers automatically every month?
Yes. Subscriptions charge each customer on schedule and retry failed payments, and each payment is matched to its invoice.
Still have a question? An engineer answers it on a short call, not a salesperson.
Talk to us the way you prefer.
Pick whichever suits you. Every route reaches the same engineers.
Ready-made services from our catalogue
Smaller pieces of the same work with a fixed scope, if you already know exactly what you need.
Get paid online, straight into your own account.
Tell us how customers pay you today. You get back a payment provider suggestion and a written offer.