Orders to invoices
Orders typed again into the invoice program, often with small mistakes that take an hour to find.
Automation Audit
A free automation audit, before you spend anything on software.
Half a day online with your team, then a written list of what is worth automating, and what is not.
- Free, with no obligation
- Online, half a day with your team
- A written document you keep either way
What it costs Free
How it runs Online, half a day
What you keep The written document
Building software since 2014
How the free audit works, in plain words.
Three steps. No technical words, and nothing to prepare.
We talk to your team
Half a day online. You show us how the work gets done today.
We find the wasted time
We spot the jobs a computer could do for you, and the ones it should not.
You get a written list
What to fix first, what it saves and what it costs. Yours to keep.
What your audit document shows.
Four answers, written down for your business, so the next decision is made on facts instead of on a sales pitch.
Where work gets stuck
Each job we followed, step by step, and the points where it waits or is typed again.
The time each fix gives back
Worked out from your own jobs and how often they happen, never from an industry average.
What each fix would cost
So every item on the list can be weighed against what it gives back.
What to do first
The fixes in order, starting with the one that returns the most for the least.
Want this document for your business? The audit is free.
Does any of this sound like your business?
Tick what sounds familiar. Each one is time a computer could give back.
Two or more? The audit will find time worth giving back.
You type the same customer details into two programs.
Orders arrive by email and someone copies them by hand.
Invoices go out late because someone has to make each one.
You chase unpaid bills by phone or email every week.
Putting a report together takes a whole afternoon.
Only one person knows how a job is done, and they are on holiday.
Half a day of your time. Nothing to pay.
Book the audit and we arrange the half day around your team. There is no obligation to buy anything afterwards, from us or anyone else.
What is an automation audit?
An automation audit is a close look at how work really moves through your business, done before anyone sells you software. An engineer spends half a day online with the people who do the work, not only with the managers, and follows a few real jobs from start to finish: an order, an invoice, a booking, whatever your business runs on.
Then we write it down. Where the work waits, what gets typed twice, what each problem costs you in time, and what fixing it would take. Some fixes are business process automation, some are connecting two programs, and some are simply a better way of using what you already pay for.
It is a working document, not a slide deck, and it is yours whether or not we ever work together.
For example: Alex runs a dental clinic
Alex thinks the problem is the booking system. The audit shows the real hours go on copying bookings into invoices and chasing unpaid ones. The fix is smaller than a new system, and the document says so.
What do you get from the audit?
Written in plain language for the person who runs the business. No jargon and no sales pitch.
Your Automation AuditPrepared for your business
A map of how work really moves
Each job you followed, step by step, including the spreadsheet nobody mentions.
What is worth automating
The jobs to automate, the ones to connect, and the ones to leave alone.
The time each fix gives back
Calculated from your own jobs and how often they happen.
What each fix would cost
So you can weigh every item against what it gives back before deciding anything.
What to do first
The fixes in order, starting with the one that returns the most for the least.
Risks we noticed on the way
Shared passwords, single points of failure, missing backups: written down if we see them.
Programs that do not talk to each other?
If the audit finds data typed twice, the fix is usually an integration: your shop, accounting and customer list kept in step on their own.
Chasing payments every week?
Online payments with automatic reminders and the invoice marked paid in your books. Often the fastest fix an audit turns up.
Why businesses choose Gradax.
Building software since 2014
A European company with a decade of building and running software for businesses. How we work.
One team for everything
The software, the cloud it runs on and its security, from the same people. Nothing falls between two suppliers.
Engineers, not salespeople
The person on your first call is the person who does the work. No account managers, no handoffs.
Built and run in Europe
Your data stays on European infrastructure we operate ourselves.
Is an automation audit right for your business?
It is free, but it still takes half a day of your team's time, so here is when it is worth it.
A good fit
It is right for you when
- Staff retype the same data into two or more programs
- Approvals wait in inboxes and nobody notices
- Reports are rebuilt by hand every week
- You suspect automation would help, but not where
- You are about to buy software and want a second opinion first
It is not, and we will say so, when
- You already know exactly what to build: ask for a quote instead
- Two people do all the work and a spreadsheet copes
- You want a strategy presentation: this is a working document
Sounds like your business? Book the half day.
What do repetitive jobs cost your business?
Put in your own numbers. It takes ten seconds.
Time spent on jobs that repeat every week
Move the sliders to your own figures. Nothing is sent anywhere.
Every year, that is
520 hours
about 65 full working days
costing you€15,600a year
How much of that could a computer do? Tell us, and we answer in writing.
Why audit first, instead of going straight to a build?
Because the most expensive automation is the one that automates the wrong job.
- What gets built
- Audit firstThe job that costs you most, chosen from facts
- Straight to a buildWhatever was asked for, or whatever the supplier sells
- What it costs you to find out
- Audit firstNothing. The audit is free
- Straight to a buildThe price of the build, if it was the wrong one
- What you hold afterwards
- Audit firstA written document you can take anywhere
- Straight to a buildA system, and the hope it was the right one
- If nothing is worth automating
- Audit firstThe document says so
- Straight to a buildYou usually find out after paying
| What happens | Audit first | Straight to a build |
|---|---|---|
| What gets built | The job that costs you most, chosen from facts | Whatever was asked for, or whatever the supplier sells |
| What it costs you to find out | Nothing. The audit is free | The price of the build, if it was the wrong one |
| What you hold afterwards | A written document you can take anywhere | A system, and the hope it was the right one |
| If nothing is worth automating | The document says so | You usually find out after paying |
Find out first. It costs nothing.
Free, online, half a day
Book your free half day.
Pick the jobs that take too long. We follow them with your team and write down what is worth fixing first.
- No cost and no obligation
- A confidentiality agreement first, if you want one
- The document is yours either way
How does the automation audit work?
Online, half a day with your team, then the document.
A short first call
We agree which jobs to follow and who from your team should be there.
You receive: The half day is booked
Half a day, online
We follow those jobs with the people who do them, on a video call, screens shared.
You receive: How the work really moves
The written document
What to automate, the time each fix saves, what it would cost, in order.
You receive: A document you keep
You decide
Walk through it with us, then go ahead, wait, or take it elsewhere.
You receive: No obligation either way
What does the audit usually find?
Every business is different, but these four come up again and again.
Leads to the CRM
Enquiries from the website, email and phone that never reach one list, so some are never answered.
Reports built automatically
Weekly figures assembled by hand from three places, when they could arrive on their own.
Prices and stock from suppliers
Supplier lists copied into the shop by hand, so prices and stock are always a little out of date.
Any of these sound familiar? That is usually where the audit starts.
Is what we see kept private and secure?
Yes. For half a day you show us how your business really runs, and we treat that like the rest of our work: top-level security, on infrastructure we run ourselves.
Security
A confidentiality agreement first
Signed before the audit if you want one, so what you show us stays between us.
We look, we never log in
You share your screen. We never need your passwords to do the audit.
The document is encrypted
Stored and sent encrypted, and shared only with the people you name.
Notes deleted when you ask
Our notes from the session are removed on request once the document is delivered.
Infrastructure and cloud
Risks written down
If we notice a risk while following the work, like shared passwords, it goes in the document.
Where each fix would run
Every fix in the document says where it would run and who would look after it.
European infrastructure
Anything we build afterwards runs on European servers we operate and monitor.
You own the accounts
Any fix we build later uses accounts in your name, so you are never locked in.
Half a day, then a document you keep.
No contract, no obligation, and a confidentiality agreement first if you want one.
Want the whole IT checked, not only the busywork?
The IT Audit looks at security, backups, accounts and costs across the business.
What the audit looks at in your industry.
The first place we would look, industry by industry.
- Construction & TradesWhere quotes, site reports and invoices get typed twice between office and site.
- Professional ServicesWhere billable hours slip between the timesheet and the invoice.
- Healthcare & ClinicsWhere bookings, patient files and invoices are copied by the front desk.
- Retail & E-CommerceWhere orders, stock and supplier prices fall out of step.
- HospitalityWhere reservations, deposits and daily figures are gathered by hand.
- Real EstateWhere enquiries wait before anyone books a viewing.
- Education & TrainingWhere enrolments are copied into class lists, invoices and emails.
- PlumbingWebsites and call handling for plumbing businesses, built around the fact that a burst pipe does not wait for a callback.
Your industry is not here? The audit works the same way. Tell us about yours.
Find out before you spend.
The cheapest automation is the one you never buy, because the audit showed it was not worth it.
What happens after you contact us?
Contacting us commits you to nothing. This is exactly what happens next.
You send a short message
Or book a call. A few lines about the job that takes too long is enough.
An engineer replies
Not a salesperson, and not an automatic email: the person who would do the work.
A short call
About how the work runs today and what you want to change. No preparation needed.
A written offer
What we would build and what it costs, in writing. You decide, with no obligation.
Where can the audit lead?
Read before you decide.
Plain-language guides from our blog, for when you want to read before you talk to anyone.
The words on this page, explained.
Every technical word on this page, explained in plain language in our glossary.
Technologies and platforms we work with
The programs we most often find in the businesses we audit, and the platforms we build fixes on.
Brand names and logos belong to their owners. Showing one means we build with it, not that the brand endorses us.
Questions about the automation audit.
If yours is not here, ask us directly: an engineer answers, not a salesperson.
What is an automation audit?
Half a day online with the people who do the work, following a few real jobs from start to finish, then a written document: what is worth automating, the time each fix saves and what it would cost.
Is the automation audit really free?
Yes. There is nothing to pay and nothing to sign afterwards. You keep the document whether or not we ever work together.
Do you come to our office?
No. The audit runs online, on a video call with screens shared, so it fits around your team's day.
Who from our team needs to be there?
The people who actually do the jobs we follow, for half a day. A manager is welcome, but the people at the keyboard matter most.
What can we automate in a small business?
Usually orders into invoices, enquiries into a CRM, weekly reports, supplier prices and stock, reminders and approvals. The audit tells you which of these are worth it for you.
Does the audit only lead to automation?
No. The document points to whatever helps most: automation, connecting two programs, online payments, a tool of your own, or simply a better way of using what you already have.
What if nothing is worth automating?
Then the document says so. It happens, usually in small teams where a system would cost more to run than the work it removes, and knowing that is worth having too.
Is what we show you kept private?
Yes. We sign a confidentiality agreement first if you want one, we never need your passwords, and our notes are deleted on request.
How is this different from an IT audit?
An automation audit looks at how work moves between people and programs. An IT audit looks at your systems, servers and security. Ask if you need both.
Still have a question? An engineer answers it on a short call, not a salesperson.
Talk to us the way you prefer.
Pick whichever suits you. Every route reaches the same engineers.
Ready-made services from our catalogue
Smaller pieces of the same work with a fixed scope, if you already know exactly what you need.
Show us where the work gets stuck.
Book the free audit. Half a day with your team, then a document that tells you what is worth doing, and what is not.